Two weeks ago we discussed strategies for dealing with deadlines that are far in the
future. Today we’ll talk about the deadlines that suddenly are on top of us. Do you stay up all night to finish something? Go to bed at ten but set the alarm for three in the morning? Make lists? What about when short-term deadlines stack up like planes waiting to land?
Liz: Oh, boy. This happens to me all the time. I don’t usually stay up all night because I’m way too cranky the next day, but I have been known to have marathon sessions in the evenings or on weekends to get a bunch of things done. I try really hard to be a better planner, but alas, it doesn’t always work!
Jessie: I make lists. I make one at the beginning of the month for projects that require a bit of time and one each day for more immediate tasks. I like seeing what needs doing laid out in black and white. Getting things on paper gets them out of my head and makes room for me to be more creative about how to accomplish what’s on the list.
Julie: I am a big fan of the Franklin Covey system. (Would that it was an app, or a Google plug-in, but I digress.) I have big deadlines (book #2 due to my editor, book #1 proofs need to be read, a grant application for work, etc.), middle sized deadlines (birthdays and other occasions that require attention, social media updates) and small deadlines that require some attention (parking permit updates, bills that need to be paid, subscriptions that need to be updated). I have lists of them all, and am trying to get in the habit of choosing what I can do that day, and prioritizing.
Sherry: I put reminders in my phone for short term deadlines and set alarms to help remind me when something is due. My husband and I also share a calendar which helps keep track of events we are both involved in.
Barb: I have a to-do list that I update frequently, sometimes weekly, sometimes every few days, sometimes every few weeks. My to-do list has categories –MCM (Maine Clambake Mysteries), LBB (Level Best Books), WCA (Wicked Cozy Authors), MCW (Maine Crime Writers), CB (Crime Bake) and personal. All the to-dos get divided up among them. I would say it helps me keep balanced, but that’s not my nature. I usually dive deep into stuff. So mostly, it reminds me what hanging out there while I’m on one of my deep dives. The to-dos in my running chronological notes in my Levenger Junior Notebook, which also contains my calendar and is never far from my side.
Edith: I love all these different strategies! I keep a daily short-term to-do list next to my laptop. After Ramona DeFelice Long posted about the ten-item to-do list last week, I went back and counted up how many items I normally have on the list, and it turns out to be about ten. I have two priority items on the top every day, and I cross them off every day: Write (or Edits/Revise, depending), and Walk. The day after we got back from our Old Orchard retreat, I had twenty things on the list, but seven didn’t get done, and some were very tiny…like “shower.” Think I needed a boost of confidence that day or what?
Readers: How do you deal with things that have to get done right now, pretty soon, all at once?